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  Headquarter     Vacancy

1 . NAME:
The name of the organization shall be the Chinese American Food Society hereinafter referred to as the Society.

2. OBJECTIVES: The objectives of the Society shall be to bring together professionals who are interested in food science and technology and in Chinese culture in order to stimulate, encourage, and foster the progress and development of food science and technology worldwide.

3. HEADQUARTER: The headquarter of the Society shall be located in a convenient location in North America where the business of the Society can be conducted effectively and efficiently.

4. SOCIETY CHAPTERS: Chapters of the Society may be formed in various locations as deemed necessary. Each Chapter shall have its written By-Laws which are consistent with those of the Society.


5.1. The Society shall promote the advancement of food science and technology, endorse applications of food science and technology, and encourage the exchange of information related to food science and technology scientists from other countries.

5.2. The Society shall hold or sponsor scientific symposia, workshops, or conferences to stimulate and promote the communication and interaction of its members.

5.3. The Society shall publish materials related to food science and technology.

5.4. The Society shall participate in international conferences related to food science and technology and keep a close contact with other related organizations.

5.5. The Society shall involve in the establishment of regulation or legislation related to food science and technology.

5.6. The Society shall strive to increase the interactions among its members and improve communication between the society and the communities.



6. 1. 1. PROFESSIONAL MEMBER: A Professional Member shall be a resident or citizen of the United States or Canada with close relation to Chinese culture or heritage and meeting one of the following qualifications:

(1) a person holding a Bachelor's degree or equivalent in a field of food science or food technology or other related fields.

(2) a person having actively engaged in food science or food technology profession for a period of at least 3 years and with a 4-year college degree.

6. 1. 2. STUDENT MEMBER: A Student Member shall be a person who is enrolled in an institution of higher learning in North America and is pursuing programs of study in food science and technology or a field closely related thereto.

6. 1. 3. ASSOCIATE MEMBER: An Associate Member shall be a person interested in food science and technology or food business and the activities of CAFS but is not classified as a Professional Member or Student Member.

6. 1. 4. LIFETIME MEMBER: A Lifetime Member shall be a Professional Member in good standing and has paid the lifetime membership dues.

6. 1. 5. CORPORATE MEMBER: A Corporate Member shall be a which has paid the annual corporate membership dues.

6. 2. Dues: The membership dues in each class shall be specified by the Executive Committee. The Executive Committee shall notify members concerning any change at least six months prior to the effective date. The membership dues may include but not limited to annual dues, initiation fees, certificate fees, etc. All annual dues shall be paid on calendar year basis and collected before the new calendar year with the exception of new members. A new member pays the initiation fee and one half of the appropriate membership dues if he/she joins the Society prior to July 1st, and only pays for next year's dues if he/she joins after July 1st.

A member whose dues are not paid by July 1st shall be suspended. If such fees are not paid by July 1st for two successive years, the membership will be cancelled. An initiation fee plus membership dues will be required for re-instatement.

6. 3. APPLICATION: An application for membership or change of membership classification must be made on an official application/correction form and submitted to the Treasurer with appropriate payment.


6. 4. 1. All active Professional Members and Lifetime Members shall have the voting right. Student, Associate, and Corporate Members do not have the voting right.

6. 4. 2. All members have the privileges in receiving newsletters and publications of the Society and participating in various activities organized or sponsored by the Society.

6. 5. OBLIGATION: All members shall honor the By-Laws of the Society, support the programs of the Society, and pay the membership dues.


7. 1. MEMBER ASSEMBLY: The Member Assembly shall be the authoritative governing body of the Society. There shall be two types of Member Assembly: the Annual Meeting and the Special Meeting.

7. 2. EXECUTIVE COMMITTEE: The Executive Committee shall consist of President, President-Elect, Immediate Past-President, four (4) elected Directors, one (1) Secretary, and one Treasurer (1).

The Executive Committee shall conduct the affairs and business of the Society between Member Assemblies.

7. 3. PRESIDENT: The President shall be the Chief Executive Officer of the Society, preside the Executive Committee and Annual meetings, perform other duties and exercise other power as the Executive Committee shall delegate him/her. The President may form special ad hoc committees and appoint other staff during his/her term to assist the affairs of the Society.

The President's duties are to ascertain that programs, meetings, and other activities of the Society are properly planned and executed, and to oversee the officers and each Committee in carrying out their duties.

The President shall serve for a term of one (1) year. The President・s term ends at the end of the Annual Meeting.

7. 4. PRESIDENT-ELECT: The President-elect shall assist the President, formulate plans for his/her presidency including appointing Committee chairperson for each Committee for the next term, and succeed to the office of the at the end of the Annual Meeting.

The President-elect usually serves as the chairperson of the Annual Meeting Committee and performs the duties of the President in the President・s absence.

7. 5. DIRECTORS: The Directors shall represent members to serve on the Executive Committee, assist the President in conducting the affairs of the Society, and be responsible for submission of matters on behalf of the members of the Society.

The Directors shall serve for a term of two (2) years and may be reelected for successive terms.

7. 6. SECRETARY: The Secretary shall keep the minutes of all meetings of the Society, maintain membership records, update the Society's directory, and perform all other duties pertaining to the office of the Secretary. The Secretary shall serve on the Publication Committees and be jointly responsible for the Society's newsletters, and other publications.

The Secretary shall serve for a term of one year and may be reelected for successive terms.

7. 7. TREASURER: The Treasurer shall collect all membership dues, forward all membership application forms and address changes to the Secretary, and notify Membership/Public Relations Committee for delinquent members, keep accounting records, and supervise over funds, securities, receipts, and disbursements of the Society subject to the power and duties conferred upon him/her by the Executive Committee.

The Treasurer shall serve for a term of one year and may be reelected for successive terms.


The chairpersons of the next term for the following Committees shall be appointed by the President-elect prior to the beginning of his/her term of the presidency. Committee members shall be appointed by each respective chairperson unless otherwise noted. It is desirable that each committee consists of one or more incumbent members and some new members.

8. 1. Annual Meeting Committee: The Annual Meeting Committee shall plan and arrange the Society's Annual Meeting which may include the banquet, business meeting, scientific activities, student events, and other social functions. The Committee shall consist of the President-elect, one Executive Committee member, and other appointed members. Subcommittees may be formed to take charge of each different Annual Meeting function.

8. 2. Awards Committee: The Awards Committee shall review the award programs as approved by the Executive Committee and establish the categories, criteria, and procedures for the selection and judging of awards. The Committee shall complete the final selection of award recipients and forward the selection results to the President prior to the Annual Meeting.

8. 3. By-Law Committee: The By-Law Committee shall review the By-Laws and the Society's activities regarding the compliance and relevance of the By-Laws. It shall provide authoritative and authentic interpretation of the By-Laws to the Member Assembly, if requested. The Committee may propose new amendments as needed subject to the approval by the Executive Committee and the validation by the Member・s Assembly with a simple majority vote. Committee shall consist of at least two (2) Past Presidents.

8. 4. Conference and Workshop Committee: The Conference and Workshop Committee shall coordinate with outside organizations or individuals for the planning of conferences and workshops authorized by the Executive Committee.

8. 5. Employment/Consultation Services Committee: The Employment/Consultation Services Committee shall gather employment information for members match experts with potential clients for technical consultation. This committee liaises with outside organizations to fill their manpower needs as a free service.

8. 6. Membership and Public Relations Committee: The Membership and Public Relations Committee shall develop and execute promotional plans for recruiting new members, provide information to the media and other organizations, promote the Society・s technical consultation services, and conduct special fund raising activities to attract contributions to support the activities of the society. This committee is the Society・s outreach arm to promote CAFS and attract contributions for the Society・s Awards programs.

8. 7. Long Range Planning Committee: The Long Range Planning Committee shall consist of the President of the Society and three to five Members with at least one of them being Past President.

The Committee shall meet as deemed necessary by the President to assist the President and Executive Committee in long-range development and planning. The President shall serve as the chairperson of the Committee.

8. 8. Nomination Committee: The Nomination Committee shall consist of the Immediate Past-President as the chairperson and three (3) members. Among them, at least one shall not be a member of the Executive Committee. Nomination committee shall follow the guidelines established in 9. NOMINATION and 10. ELECTION.

8. 9. Publication Committee: The Publication Committee shall publish and distribute the Newsletters, Directory, and other materials. This committee shall consist of a Newsletter editor, the Secretary, the website master and two or more other members. The newsletter editor should serve as the chairperson of the Publication Committee.

8.10. Student Affairs Committee: The Student Affairs Committee shall propose programs related to students for the Annual Meeting, coordinate with the Membership and Public Relations Committee for the recruiting of new Student Members, and assist the Awards Committee in nominating and judging of student awards. At least one of the Committee members shall be a Student Member.


Nomination Committee shall solicit potential candidates from the membership in the Newsletter or through a special announcement before a final list is compiled. Any member may suggest names of candidates for the President-elect, Directors, Secretary, Treasurer, or other elected officers to the Nomination Committee by submitting a biographic sketch of each candidate along with a signed statement of the candidate that he/she is willing to hold office if elected.

Qualification of candidates for the President-elect shall include but not limited to: (1) at least three-year current Professional Membership or Lifetime Membership in good standing, (2) served as an elected office of the society, and (3) good leadership qualification and administrative experience. Other candidates shall have at least one-year current Professional Membership or Lifetime Membership in good standing show willingness to serve CAFS at the time of nomination.

After reviewing each candidate's qualifications, the Nomination Committee shall prepare a slate of one to three candidates for each position with the ballot form, voting instructions, biographical sketches and nomination statements for the annual election at least two (2) months before the Annual Meeting.


The election shall be conducted by mail or E-mail and the returned mail ballots and hard copy of E-mail ballots shall be counted under the supervision of the Nomination Committee. The nominee receiving the largest number of votes for each position shall be elected. In case of tie votes, the Executive Committee shall take appropriate action to break the tie.

Election results shall be conveyed to the candidates and presented at the Annual Meeting for recognition.

If for any reason that the election is not conducted by mail before the Annual Meeting, the election may be conducted in Member・s Assembly when at least 20% of the voting members in good standing are in attendance.

The Directors shall be elected with their terms staggered in such a manner as only two of the Directors shall be elected in any given year.


In case of vacancy of the President due to any reason, the President-elect shall perform all the duties and shall have the power normally conferred upon the President.

In case of vacancy of the President-elect due to any reason, the vacancy shall, until the next election, be filled by the Secretary.

Any other vacancies occurring among the elected officers shall, until the next election, be filled by members appointed by the President and approved by the Executive Committee.

New officers should be elected to fill the vacancies as soon as possible.


An officer may be removed from his/her duty for reasons of irresponsibility if a resolution for his/her removal is passed by the Executive Committee or suggested by one-fifth of the voting members in good standing, and ratified by two-thirds majority of the voting members in good standing.


The Society shall hold one Annual Meeting during the same time period when the Institute of Food Technologists has its annual meeting.

The Society may hold a Special Meeting as deemed necessary by the Executive Committee or requested by at least one-fifth of the voting members.

The time, and place and programs of the Annual Meetings shall be recommended by the Annual Meeting Committee and subjected to the approval of the Executive Committee.

The meeting notice and agenda shall be distributed to each member not less than 30 days prior to the meeting.

The Executive Committee meeting shall be held at least once a year before the Annual Meeting and/or any other time when necessary.

A quorum of the Society for the purpose of transacting business at the Members Assembly shall be 10 percent of the voting members in good standing, or otherwise noted. A member may appoint as his/her proxy another member to vote at the Annual Meeting. Proxy votes shall be counted in determining the number of voting member in good standing present.

A quorum of the Executive Committee or any other Committees shall consist of a majority of the membership of the Committee.

The conduct and procedure of all meetings of the Society shall be governed by standard rules of the procedure as laid down in "Roberts Rules of Order".


The financial sources of the Society shall come from membership dues and contribution of individuals or companies.

The fiscal year of the Society shall begin at July 1 and end at June 30 of the following year.

The balance sheet and a financial statement of cash accounts of the Society shall be reported at each Annual Meeting.

The Executive Committee shall approve an annual budget submitted by the President-elect in the Annual Meeting for the coming fiscal year. The President may request a new budget item or revise the approved budget during his/her term. However, any budget alterations must be approved by the Executive Committee.

Use of funds shall be limited to within the guideline of the approved budget. In no case shall the expenditure exceeds the budget by 10 percent without a special consent of the Executive Committee.


A proposal for amendments or additions to the By-Laws may be presented in writing to the By-Law Committee by the Executive Committee or by a resolution of the Member Assembly. The By-Law committee will then develop the amendments to the By-Laws. The final proposal for amendments shall be approved by the Executive Committee and ratified by a two-thirds majority of the voting members responding to the ballot. Unless otherwise stipulated, the amendments or additions of By-Laws shall go into effect at once.


In the event dissolution of the Society appears desirable or necessary, the Executive Committee shall adopt a resolution recommending dissolution of the Society together with a plan for distribution of assets. The Executive Committee shall transmit the proposals to the voting members by mail ballot. The procedure for voting and requirements for approval shall be the same as provided for amending the By-Laws.

Revised March 20, 2001
Approved by the Executive Committee April 10, 2001
Approved by Membership November. 30, 2001